How to Automate In-Person Meeting Notes Using AI Agents

After your meeting, it can be hard to remember what was decided and EVEN who is responsible for each task.

This is a problem many companies (including ours) have had…

It is hard to take good notes by hand during client or internal meetings. The accuracy of the notes often relies on how careful one person is.

Luckily, an AI agent can solve this problem using automatic transcription and summarization. And here’s how…

How AI Agents Handle In-Person Meeting Notes Instantly

For managers and their teams, an AI meeting agent can act as your personal notetaker for every discussion. It can be set up for your specific needs to capture and study every conversation with accuracy.

This helps you give your whole team a neutral record of the meeting. AI in-person meeting note takers make sure everyone is on the same page and knows who owns which tasks.

No matter how long the meeting, AI agents can give you a quick, structured summary covering aspects like:

• Key decisions made
• Action items and ownership
• Important topics discussed
• Speaker identification
• Overall meeting sentiment
• Key questions and objections
• Next steps
• A full, searchable transcript

How to Automate In-Person Meeting Notes Using Thunai

Step 1: Before your meeting starts, simply open the Thunai mobile app on your smartphone and place it on the conference table. Press record as the conversation begins.

Step 2: Once the meeting is over, stop the recording. The audio is automatically uploaded to your secure Thunai database for processing.

‍Step 3: Open the conversation once it's processed. You can then view a full transcript, a brief summary, key topics, and a list of all action items and decisions that were discussed.

‍Step 4: You can see how Thunai has organized the conversation. You can search for keywords, click on any part of the summary to hear the original audio, and share the notes with people who attended.

How AI Agents Automate Note-Taking for Actionable Insight

1. Removes Recall Bias and Incomplete Notes

The truth is, taking notes by hand is a personal process. One person may think something is important, while another might miss it. This results in incomplete records and arguments about what was actually said.

Relying on human memory and understanding can be risky. This is especially true in key client talks or strategy meetings. With AI meeting assistants, you can:

• Stop relying on memory by having one neutral source of truth.
• Use full transcripts to clear up any confusion and check commitments.
  

2. Make Sure Every Detail is Captured Consistently Across Teams

It is almost impossible to keep the same note-taking standard across a whole company. AI in-person meeting note takers, fix this. They use the same careful process for every single meeting.

With AI transcription and analysis, users get the same format for every meeting's notes. This helps teams build a searchable, dependable knowledge base of all their talks over time.

• Applies the same high-quality standard for transcription and summary to all meetings.
• Builds a central, easy-to-search archive of conversations.
• Helps new team members quickly learn about past decisions.
  

3. Get Instant Summaries and Transcripts Without Manual Typing

Typing up meeting notes is a boring and slow task. It can slow down progress after a meeting. AI meeting agents automate this whole process. They give you transcripts and smart summaries almost instantly.

This lets your team go from talking to acting in minutes, not hours. The AI in-person meeting note taker writes down the whole conversation. It then points out the most important information. It flags key decisions and tasks with no manual work needed.

4. Instantly Identify Key Decisions and Outcomes

Knowing the exact result of a meeting is important for making progress. AI meeting agents are trained to hear and pull out the key decisions. This helps teams stay clear and concentrate on what is important.

The AI in-person meeting note taker places these decisions in the summary. It highlights the context around them. These tools also find moments of agreement or disagreement. This gives you a better sense of the team's working relationship and their views on key topics.

5. Automate the Pulling of Action Items and Next Steps

It can be a big challenge to assign tasks and make sure they get done. AI meeting agents listen to conversations as they happen. They find and pull out action items. This lets teams concentrate on doing the work, not on remembering who agreed to what.

• It finds phrases that point to a task or a commitment.
• It pulls out the action item. When possible, it also notes the person assigned and the deadline.
• It organizes these next steps into a clear list for project management.‍

6. Automatically Pinpoint Key Topics and Sentiments

Conversations show useful information about team agreement and project health. However, studying them for common themes is not efficient. AI agents find key topics and patterns in meetings. This helps leaders understand repeated subjects and feelings.

With an AI in-person meeting note taker, you can find the main subjects discussed and the general feeling about them. It points out popular topics that need a manager's attention. It also gives ideas to improve meeting plans and team communication.

7. Boost Productivity and Responsibility After Meetings

Improving how teams work together should not mean more work. AI agents automate the whole note-taking and summary process. This helps teams be more effective and responsible without adding extra administrative tasks.

By giving clear, shareable, and neutral records, you help teams keep their promises without any confusion. These AI in-person meeting note takers automate the making of meeting records. This encourages people to be responsible and make better choices.

Grow Your Team's Knowledge and Responsibility With Thunai

To improve your team’s task allocation and speed up your projects, you need a correct record of what must be done.

For large companies, creating and saving this knowledge by hand is not scalable or dependable. Luckily, Thunai gives you a scalable way to solve this.
It lets you instantly share meeting notes with everyone involved.

You can connect it with your project management software to create tasks. You can also build a powerful, searchable library of your company's most important conversations and information using Thunai Brain.

Ready to improve your meetings? Try Thunai for free and find out!