What is Call Scoring? A Comprehensive Guide for Customer Support Teams in 2025

What is Call Scoring?

Call scoring is a structured way call centers use to assess how agents interact with customers. Call scoring means looking at recorded calls or other communications like chat and email. These are checked against a set of standards on a quality assurance (QA) scorecard.

This method gives a specific score to qualities such as politeness, correctness, following company rules, ability to solve problems, and how the customer feels.

Why is Call Scoring Important?

Call scoring gives you a clear and structured way to check and improve how your team talks with customers. When you understand what happens in these calls, you can make things better. This benefits your agents, your customers, and your company as a whole.

Here’s how call scoring directly helps your team:

• Understand Agent Performance Fairly: You will get a clear picture of how each agent performs, based on facts. This helps you see who is doing well. It also shows who might need more support.  
• You can find the exact skills that need work. You can also see areas where knowledge might be low. You will know precisely what specific training or coaching your agents require.
• Call scoring allows you to monitor if your team is getting better over time. It establishes a consistent way to give feedback. You can also see the results of your coaching.

Call Scoring Vs. Lead Scoring - What’s the Difference?

‍Benefits of Call Scoring in Customer Support

A strong call scoring program has several main benefits. We’ve listed them below:

• Better Agent Performance: It gives fair feedback for specific coaching. It also helps make sure all agents have similar skill levels. This results in agents who are more engaged and driven.‍
• Improved Customer Experience (CSAT): It helps create steady service quality. It also leads to quicker ways to solve problems. Additionally, it improves understanding of what customers find hard. This builds loyalty and encourages customers to return.‍
• Better Operational Speed: It finds parts of your operations that can work better. It helps lower the number of repeat calls by improving First Call Resolution (FCR). It also makes the use of training resources more effective.‍
• Better Compliance and Risk Management: It helps make sure legal and official rules are followed. This lowers legal risks and makes data safer.‍
• Strategic Business Insights: It gives data based on numbers. This information helps you make smart choices about new products and how to make services better. This data also assists with comparing performance and looking at new ideas.

Call scoring helps support teams to go beyond what customers expect. This makes support a key part of company success.

How to Set Up an Effective Call Scoring System in Your Enterprise

Setting up a good call scoring system requires careful planning and clear definitions:

1. Set Clear Goals and Key Performance Indicators (KPIs): First, decide what you want your call scoring to help with. For instance, you might want better customer happiness (CSAT).
   
2. Create a Standard Scoring Guide (Scorecard): Put your checking points into groups. Assign more importance (higher scores) to the points that matter most. Decide on a simple scoring method, like Yes/No or a 1 to 5 scale.
   
3. Choose and Prepare Call Scoring Technology (Recommended): For 2025, software with Artificial Intelligence (AI) can be very helpful. Look for options such as speech-to-text, scorecards that you can adjust, and a link to your Customer Relationship Management (CRM) tool.
   
4. Train Your Reviewers (QA Team/Supervisors): Make sure your reviewers (like the QA team or supervisors) completely understand the scorecard. Have regular meetings so everyone scores in a similar way. In these meetings, different reviewers will score the same calls.
   
5. Choose a Call Sampling Way (If Not Scoring All Calls): If you are checking calls manually, pick calls randomly or choose specific ones to check. That said, make sure you check enough calls to get a good idea.
   
6. Tell Agents About the Process: Explain the call scoring process to your agents in a clear way. Show them the scorecard and explain how it's meant to help them improve. Ask for their ideas on how to make the scorecard better.
   
7. Create a Way for Feedback and Coaching: Arrange regular times to discuss scores with agents. Offer coaching tips they can use, based on real call examples.
   
8. Regularly Review and Adjust the System: Check often to see if the scoring system is working well. Gather comments and ideas from users. Update the scorecard and your ways of doing things when your business needs evolve.

Call Scoring Software with AI Integration for Smarter Support

In 2025, AI-connected call scoring software will be very important for changing usual QA into an efficient and insightful activity. Call scoring software handles the drawbacks of manual methods, like limited reach and personal judgment.

Typical Call Scoring AI Capabilities:

• 100% Call Review: Gives a full picture, removing bias from sampling.
  
• Call Scoring using AI: Lessens manual QA work, helping achieve consistency.
  
• Sentiment and Emotion Detection: Gives a deeper understanding of the customer experience.
  
• Topic Extraction and Trend Identification: Helps understand common pain points.
  
• Compliance Checking: Call scoring using AI checks for required scripts or information that must be shared.
  
• Agent Performance Insights: Gives data for specific coaching.
  
• Real-Time Feedback/Help: Allows for quick changes in approach.
  

Why Choose Thunai For AI Call Scoring?

Good call scoring is about giving agents more capability. It also helps managers lead well and works towards customer happiness. To help users out with this, here’s where Thunai becomes invaluable.

With AI call scoring on 100% of calls, call summaries, and sentiment analysis, you can track every single call and pay attention to what needs IMPROVEMENT!

Thunai also comes with features like:

• AI Voice, Email + Chat Agents: This helps automate call, chat, and email responses on customer queries based on your pre-set knowledge base and an immediate idea of what the customer’s issue is!
  
• Thunai Brain: This feature acts as a secondary knowledge base and brain for your full company. It accumulates knowledge and helps all your agents answer even the toughest queries in real time.
  
• AI Screensharing: Create an AI agent that allows customers to share their screen and solve issues on your platforms in real time without the need to use actual agents unless necessary.
  
• Automate Workflows + Notes: Integrating Thunai with other software allows you to automate tasks like booking meetings and creating tickets instantly.‍

Want to see our AI call scoring in real-time? Try out Thunai for free and see just how this works.

4 Call Scoring Best Practices for Support Teams

To get the most out of call scoring, follow these best practices:

1. Define Clear, Fair, and Relevant Scoring Points: Base these points on specific actions you can see. These actions should be linked to business goals and customer satisfaction (CSAT).
   
2. Give Feedback That is Quick, Specific, and Useful: Explain scores soon after the review. Give helpful suggestions for improvement.
   
3. Concentrate on Coaching and Development, Not Punishment: Use scoring as a way to help agents grow. Build a supportive atmosphere.
   
4. Score Enough Calls from a Good Mix (or all calls with AI): Make certain enough calls are scored to check performance accurately. AI can help remove bias from sampling by checking all calls.

Manual-Based vs. Keyword-Based vs. Generative AI-Based Call Scoring

In 2025, understanding the differences between call scoring methodologies is key. As both processes might seem interchangeable, the fact is that they are very different:

How Does Manual-Based Call Scoring Work?

Manual-based call scoring means a person listens to a call and scores it based on a checklist or form. The person may be a manager or a QA analyst. They decide how well the agent did by reviewing parts of the conversation.

• This method gives room for judgment and can catch things that automated tools might miss. A human can understand tone, context, and unusual situations.
  
• But it can also be slow and hard to scale. People can only listen to a few calls each day, which means most calls never get checked. Important issues might be missed.
  
• Scoring can also be inconsistent. Two people might hear the same call and give different scores. Personal bias or mood can affect results.
  

How Does Keyword-Based Call Scoring Work?

Keyword-Based Call Scoring checks written records of calls. It looks for specific keywords or phrases that were decided beforehand. Scores are given based on whether these words are found or not.

• This method is simple for basic checks. It offers some fairness because it's not based on opinion. It is also good for checking if certain required words were used.
  
• However, this method doesn't understand the full situation or meaning of the words. It has trouble with subtle meanings or sarcasm. It can also be inflexible, missing words that mean the same thing. This can make agents sound like robots.
  
• Also, because it only looks at the surface, it can sometimes incorrectly say something is right when it's wrong, or wrong when it's right.

How Does Generative AI-Based Call Scoring Work?

Generative AI-Based Call Scoring uses smart Natural Language Understanding (NLU). This helps them understand the meaning of words in their actual situation.

• By doing this, it checks for feelings, emotions, and topics in the conversation. It also looks at how agents act, for example, if they show understanding (empathy) or listen well.
  
• This AI can fill out scorecards on its own and explain why. It understands the full meaning deeply, so it can spot subtle points and feelings. It gives a full look at how well the agent communicates.
  
• This kind of call scoring can handle many calls easily and works quickly. It can check all calls (100%). It also finds problems that were not known before.
  

Real-World Use Cases of Call Scoring in Support Teams

The reality is that call scoring has practical applications that directly impact support teams. To clear what these are, we’ve listed real-world use cases of call scoring:

1. Finding Gaps in Training: When calls are scored, it's easier to find the exact areas where agents need more training. This could be in technical knowledge or in skills like how they talk to customers (soft skills).
   
2. Confirming Compliance: Scorecards that treat compliance points as very important help make sure that legal rules and official guidelines are followed. AI often checks these items.
   
3. Getting Better First Call Resolution (FCR): Call scoring looks closely at whether issues are solved the first time. This helps to see why customers might call back. It also helps give agents coaching that fits their needs.
   
4. Improving Soft Skills: When scorecards check for things like understanding (empathy), good listening, and the right tone, it helps make customer interactions more human. Also, for new agents: Consistent Onboarding for New Hires: Scoring calls often helps track how new team members are doing. This allows for support that is just right for them.
   

Common Mistakes to Avoid in Call Scoring

Awareness of common pitfalls helps in creating an effective QA strategy:

1. Unclear or Personal Checking Points: This leads to inconsistent scoring. Avoid this by setting specific actions you can see.
   
2. Uneven Application (Not Enough Alignment): This makes people feel that scoring is unfair. Avoid this with regular meetings to align scoring.
   
3. Giving Attention Only to Negatives: This can lower agent motivation. Avoid this by balancing helpful feedback with positive comments.
   
4. Ignoring Customer Feedback: This gives an incomplete picture. Avoid this by including CSAT/NPS data in the QA process.‍

AI Call Scoring FAQs

What is Call Grading?

Call grading is the process of reviewing phone conversations between call center agents and customers. People or systems check these calls against a set of quality guidelines. This helps identify how well agents perform and where service can be improved.

What is a Scorecard in a Call Center?

A scorecard in a call center is a form. It is used to check the quality of how agents talk with customers. The scorecard lists specific things, such as politeness or correctness. These things are checked when a call is reviewed. This form helps keep the checking process steady and fair for all calls.

What is the AI scoring method?

The AI scoring method uses artificial intelligence technology. This technology automatically checks and rates customer calls. The system looks at call recordings or written versions of calls. It checks for different factors based on rules set in the program. This makes it possible to check many calls quickly and with consistent standards.